PAIA MANUAL
The Manual is compiled in terms of the Promotion of Access to Information Act No. 2 of 2000 (PAIA) to give effect to the Constitutional right to privacy. Everyone has the right to access information held by public and private bodies when this information is required to exercise a right or to protect a right.
2. GUIDE TO USE THE PAIA MANUAL
2.1. In terms of section 10(1) of PAIA, the Regulator has made available the Guide on how to use PAIA to assist people to access records and exercise their right to information.
2.2. The Guide is available in each of the official languages free of charge from the Information Regulator whose details are below:
Postal address
PO Box 31533
Braamfontein
Johannesburg, 2017
Physical address
JD House
27
Stiemens Street
Braamfontein
Johannesburg, 2001
Contact Details
Email :
Website :
3. CATEGORIES OF RECORDS THAT AVAILABLE WITHOUT HAVING TO REQUEST ACCESS
These records are available without anyone expressly requesting access. List is not exhaustive. Category of records Description Registered office Name, physical, postal and email addresses and telephone numbers Key Personnel Name, physical, postal and email addresses and telephone numbers Corporate Information Name, physical, postal and email addresses and telephone numbers
Category of records
Registered office
Key Personnel
Corporate Information
Description
Name, physical, postal and email addresses and telephone numbers
Name, physical, postal and email addresses and telephone numbers
Name, physical, postal and email addresses and telephone numbers
4. DESCRIPTION OF THE RECORDS THAT ARE AVAILABLE IN ACCORDANCE WITH OTHER LEGISLATION
These records are available in accordance with South African legislation. The list is not exhaustive.
Category of records
Operational records
PAIA Manual
Applicable legislation
Companies Act 71 of
2008
PAIA Manual Promotion of Access to Information Act 2 of 2000
5. DESCRIPTION OF THE CATEGORIES OF RECORDS HELD BY LEXIFY ADVISORY SERVICES
These are the operational records held by Lexify Advisory Services. The list is not exhaustive.
Category of records
Human resources records
Operational records
Description
personal records of personnel and next of kin
conditions of employment
related correspondence
financial, operational, marketing, IT, customer and other relevant records generated by Lexify Advisory Services
6. PRESCRIBED ACCESS FORM
A request for access to a record must be made on the prescribed form (known as Form C) attached to the Manual and sent to the Information Officer whose details appear below: The Information Officer Tel no : Email: Web site: (082) 784 7640 info@lexify.co.za www.lexify.co.za
The
Information
Officer
Tel no :
Email:
Web site:
(082) 784 7640
info@lexify.co.za
www.lexify.co.za
7. REQUEST PROCEDURE
7.1. A request for access to a record must be made in writing on Form C which is attached to this Manual.
7.2. It must contain the name and contact details of the requester. It must also provide sufficient details to identify the record requested.
7.3. The requester should also indicate the format in which access to the record is requested.
7.4. Where the request is made on behalf of another person, the requester must submit proof, in the form of an affidavit or a letter of consent, of the capacity in which the requester is making the request to the satisfaction of the Information Officer.
8. PAYMENT OF FEES
8.1. The requester must complete the prescribed form to request access to a record and send it to the physical, postal address or email address of the Information Officer.
8.2. The Information Officer will notify the requester of the prescribed fee (if any) payable before further processing the request.
8.3. The request fee that the requester may pay is R50 (fifty Rand).
8.4. A request will be considered when the completed form and the prescribed request fee have been received.
8.5. Fees for reproduction may be payable by a requester. The reproduction may be photocopies, printed copies, electronic format (ie on a device), copies of visual images, the transcription of audio records, or copies of an audio record.
8.6. To search for the record for disclosure, a search fee per hour or part of an hour may be payable.
8.7. The actual postal or courier fee is payable when a copy of a record must be sent by post or courier to the requester.
9. AVAILABILITY OF THE MANUAL
A copy of the Manual is available:
9.1. on the web site at www.lexify.co.za
9.2. at the registered office of Lexify Advisory Services for inspection during normal business hours
9.3. to any person upon request and upon the payment of a reasonable prescribed fee and
9.4. to the Information Regulator upon request.
FORM C
REQUEST FOR ACCESS TO A RECORD OF LEXIFY ADVISORY SERVICES
REQUEST FOR ACCESS TO RECORD OF A PRIVATE BODY
Section 53(1) of the Promotion of Access to Information Act, 2000 (Act No 2 of 2000)
(Regulation 4)
1. PARTICULARS OF PRIVATE BODY
2. PARTICULARS OF PERSON REQUESTING ACCESS TO THE RECORD
3. PARTICULARS OF PERSON ON WHOSE BEHALF REQUEST IS MADE
4. PARTICULARS OF RECORD
4.1 Fees
4.2 Form of access to record
5. PARTICULARS OF RIGHT TO BE EXERCISED OR PROTECTED
6. NOTICE OF DECISION REGARDING REQUEST FOR ACCESS
Signed at this day of 20_____
_______________________________
SIGNATURE OF REQUESTER/PERSON
ON WHOSE BEHALF REQUEST IS MADE